Technical Company for Implementation of Digital Self-Assessment and Professional Development Planning System

SmartUp – Social Innovation Lab in partnership with the Pestalozzi Children’s Foundation, is implementing the project "EmpowerED: Digital Self-Assessment for Teachers", during the period December 2024 – November 2025.

This tool aims to digitize, clarify, and facilitate the process of creating a personal professional development plan for teachers, automatically generating ready-made plans for teachers, teaching teams, as well as a report reflecting the needs of teachers at the national level.

Digitization is planned through the creation of an interactive module that starts with self-assessment and leads to generating a personal professional development plan for teachers, along with a comprehensive database of teachers’ needs. This solution should make the process of creating a personal professional development plan more accessible, time-efficient, and effective for teachers, while the database will be used to generate reports on teachers’ needs for use by school teams and institutions.

According to the needs of the project "EmpowerED: Digital Self-Assessment for Teachers", SmartUp announces a call for engagement:

Technical company for the implementation of a digital system for self-assessment and professional development planning

Tasks and responsibilities

The company is expected to deliver a software tool encompassing the following functionalities

1. Implementation of system access functionalities Implementation of registration and login forms Implementation of password change process and password recovery process for forgotten passwords Integration of the tool with the Ministry of Education and Science’s user service (schools.mk) for authorization and authentication and retrieval of user data Implementation of system language change (Macedonian and Albanian)
2. Implementation of registration and login forms
3. Implementation of password change process and password recovery process for forgotten passwords
4. Integration of the tool with the Ministry of Education and Science’s user service (schools.mk) for authorization and authentication and retrieval of user data
5. Implementation of system language change (Macedonian and Albanian)
6. Implementation of a module for managing system users: Creating new users Approving registered users Viewing and editing user information Managing user roles within the software tool Ability to assign tool users into user groups
7. Creating new users
8. Approving registered users
9. Viewing and editing user information
10. Managing user roles within the software tool
11. Ability to assign tool users into user groups
12. Implementation of a module for self-assessment and generating a personal professional development plan for teachers Implementing a self-assessment form based on competencies for primary school teachers covered by:"Regulation on the Basic Professional Competencies of Teachers in Primary and Secondary Schools by Areas" Defining the flow of the self-assessment process according to guidelines provided by the project team Display of history of previously completed forms. Generating a personal professional development plan form that needs to be completed and can be printed, defined according to: "Regulation on the Form and Content of the Personal Professional Development Plan for Teachers and Professional Associates in Primary and Secondary Schools ” Display of history of previous professional development plans of users Generating a report on the implementation of the personal professional development plan, which is supplemented by multiple tool users according to guidelines and processes provided by the project team in accordance with the regulation on the personal professional development plan mentioned above. Review of the history of previously implemented professional development plans of users
13. Implementing a self-assessment form based on competencies for primary school teachers covered by:"Regulation on the Basic Professional Competencies of Teachers in Primary and Secondary Schools by Areas"
14. Defining the flow of the self-assessment process according to guidelines provided by the project team
15. Display of history of previously completed forms.
16. Generating a personal professional development plan form that needs to be completed and can be printed, defined according to: "Regulation on the Form and Content of the Personal Professional Development Plan for Teachers and Professional Associates in Primary and Secondary Schools ”
17. Display of history of previous professional development plans of users
18. Generating a report on the implementation of the personal professional development plan, which is supplemented by multiple tool users according to guidelines and processes provided by the project team in accordance with the regulation on the personal professional development plan mentioned above.
19. Review of the history of previously implemented professional development plans of users
20. Implementation of an informative dashboard from the tool’s database Visual representation of competencies and the degree of their development, realization, and planning based on multiple filtering criteria (by schools, municipalities, cities, competency areas, competencies, etc.)
21. Visual representation of competencies and the degree of their development, realization, and planning based on multiple filtering criteria (by schools, municipalities, cities, competency areas, competencies, etc.)
22. Implementation of functionalities for generating and downloading documents in PDF/Docx format The completed self-evaluation plan, personal professional development plan, and the report on plan implementation should be downloadable by users with access in PDF or Docx format. The visualized data from the dashboard should be downloadable in PDF format according to the filters selected by the user viewing them
23. The completed self-evaluation plan, personal professional development plan, and the report on plan implementation should be downloadable by users with access in PDF or Docx format.
24. The visualized data from the dashboard should be downloadable in PDF format according to the filters selected by the user viewing them
25. Implementation of a notification system Sending notifications via email and in-tool notifications at various stages of the tool’s processes
26. Sending notifications via email and in-tool notifications at various stages of the tool’s processes

Expected delivery

1. Functionalities for standard login and registration in the system through login and registration forms.
2. Connection with schools.mk for user login and registration.
3. Management of users, user groups, and roles in the system.
4. Module covering the necessary forms and processes for teacher self-assessment, planning, and implementation of a personal professional development plan
5. Module for notifications and email alerts to users
6. Functionalities for generating and downloading pdf and word documents from the forms
7. Informative dashboard with data from the database and filtering options
8. Deployment and updating of the tool in a testing environment during development
9. Deployment and updating of the tool in a production environment without data loss from the database
10. Technical support for the tool until November 2025.
11. Three user manuals for system use (manual for system administrators, manual for school administrators, manual for teachers, principals, and professional associates)
12. Report on the implementation process.

Regarding the expected functionalities of the tool to be fulfilled by the contractor company, a software requirements document is in active development and is available for review at the link: https://shorturl.at/m0Cz4.

System development timeline in 2025: Jan - Feb Defining final functionalities, processes, and design Feb - June Technical development of the self-assessment tool and preparation of the professional development plan. Implementation of processes and database visualization. June - July Testing the tool with 30 users and implementing recommendations July - November Piloting the tool in one school July - November Technical support

Application process

The call is public. Interested companies should submit:

1. Portfolio or list of similar completed activities.
2. Financial offer including the total gross amount.

Selection will be made based on the lowest submitted financial offer.

Send documents to info@innovationlab.mk with the subject "Offer for digital system".

Deadline for submitting applications is January 17, 2025, 15:30. Applications submitted after the deadline or without complete documentation will not be considered.