Job Announcement for Project Assistant

SmartUp – Social Innovation Lab is a non-governmental organisation that works on addressing and solving social challenges in the fields of education, public sector innovation, and climate change. Through its innovative approach and dedication, the SmartUp team works daily to create a better, different, and improved world. Composed of creative, ambitious, and motivated collaborators, the team is always open to new dreamers and professionals who want to work in a pleasant and challenging work environment and who aim to create positive change for their surroundings and society through their work.

According to the needs of the organisation, SmartUp is announcing a vacancy to expand its team with:

Project Assistant What will be the responsibilities of the project manager?

• Direct collaboration with the project team and support in the implementation of project activities.
• Support in organizing events.
• Logistical support for project activities.
• Managing the procurement process (collecting offers, delivery, communication with stakeholders).
• Preparation and collection of applications, preparation of contracts for external and internal collaborators and consultants.
• Verification and monitoring in terms of delivery and collection of monthly/daily reports on work performed by consultants.
• Administrative verification of payment documentation and their organisation.
• Responsible collection of all documentation related to projects according to the needs of project reports.
• Preparation of all administrative documentation for certain project activities.
• Regular communication with the entire team, as well as external collaborators and consultants.
• Compliance with the organisation's internal rules and procedures. What are the required skills and qualifications?
• Minimum two (2) years of work experience in the same or similar position.
• Excellent knowledge of written and spoken English.
• Excellent knowledge of the MS Office package as well as Google Drive, Outlook.
• Ability to plan, organize, and execute activities within short deadlines.
• Excellent communication and organisational skills.
• Professional attitude towards all involved parties.
• Holding a higher education diploma will be considered an advantage. Logistic information related to the job engagement:
• The person is expected to start work from 01.02.2025, for a period of 6 months with the possibility of extension.
• The anticipated monthly compensation is according to the worked hours in the month (on average 20%) where the basis is a gross amount of 98,304.00 MKD for full-time work.
• The work is performed in the office, on the premises of the organisation.
• Regular keeping of a daily log of performed tasks is expected. The application deadline is 23.12.2024. Please submit your Resume (CV) in Macedonian and/or English in the application form. Applications are submitted electronically via email to info@innovationlab.mk with the subject “Application for Project Assistant”. The interview process will take place from January 13 to 17, 2025. Only selected candidates will be contacted and invited for an interview.