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SmartUp – Social Innovation Lab announces a vacancy for: Administrative Assistant.
SmartUp, the Social Innovation Lab, is looking for a new team member to join the organisation and assist with administrative, financial, and organisational tasks in daily operations.
Purpose and responsibilities of the position:
- Registration and deregistration of employees, preparation of employment contracts;
- Invoicing and managing collections, monitoring payments;
- Maintaining human resources reports and ensuring compliance with donor policies, rules, and regulations;
- Administering the procurement process, including billing and record keeping;
- Maintaining inventory logs;
- Handling cash payments and other cash transactions, and verifying appropriate documentation;
- Monitoring budget payments and preparing financial reports according to internal policies and procedures;
- Preparing offers and invoices for clients;
- Communicating with clients;
- Receiving and forwarding documents;
- Maintaining the registry book, archiving documents;
- Purchasing office supplies;
- Other administrative support.
Required skills and qualifications:
- Minimum 1 year of work experience in the same or similar position;
- Excellent command of English - spoken and written;
- Excellent knowledge of MS Office (Word, Excel, PowerPoint), internet tools such as Google Drive, Outlook, etc.;
- Ability to plan, organize, and execute tasks;
- Effective communication skills and excellent interpersonal skills;
- Skills in database management and document retention;
- Professional and positive attitude;
- Ability to work in a dynamic environment, under pressure and tight deadlines;
- Knowledge of Albanian language will be considered an advantage;
- A degree in higher education is an advantage.
What we offer:
- A dynamic environment where inclusiveness, proactivity, and a desire for innovation are everyday values,
- Professional development, participation in trainings, seminars, and conferences,
- Mentoring by the existing staff of the NGO SmartUp,
- A pleasant and friendly atmosphere in our office in the old Skopje bazaar.
Logistical information related to the job engagement:
- The candidate is expected to start work in September 2020
- The daily working hours for this position are 8 hours, with working hours from 08:30 to 16:30 or 09:00 to 17:00
- The weekly working hours are Monday to Friday, with daily record keeping of completed tasks
- Physical presence is mandatory due to the nature of the position, but in the offices we follow all regulations and recommendations from health institutions.
Send your CV and motivation letter (up to 500 words) to info@innovationlab.mk with the subject Application for Administrative Assistant.
Application deadline: 09.08.2020, by 17:00. Only shortlisted candidates will be contacted and invited for an interview.
